Dates & Deadlines

February 2024

February 15
The deadline for submitting proposals.


The Program Committee notifies session organizers of their decision.


Program participants will receive an email with the date, time, and room assignment of their session, as well as a proof of the session as it will appear in the printed program


September 16
Housing opens. Reserve in the AHA block and receive a $50 discount code off Registration!

September 23
Preregistration opens. Everyone in the program must register for the meeting. Book your Housing first for a discount!

September 30
Deadline to submit membership dues and address changes in order to receive the program in the mail.


Early October
Call for Proposals for the 2026 annual meeting published.


November 1
Program mailed to members.

Early November
Grant application period closes.

Deadline to submit proposals for late-breaking sessions.


Last day to make hotel reservations through the housing service. Subsequent reservations taken on a space-available basis at the convention rate.

December 15
Last day for preregistration pricing.

December 15
Deadline to submit registration refund requests.

January 2025

Friday, January 3
2025 annual meeting opens at 11:00 a.m. at the New York Hilton Midtown