Please remember that everyone on the annual meeting program, whether on an AHA or affiliated society session, is required to register for the conference. Participants on affiliated society sessions are not required to be AHA members. There is a discounted registration rate for nonmember speakers.


Sessions Accepted by the AHA Program Committee

Program Committee notifications will be sent to panelists in late April or early May. Staff will contact representatives of affiliates that submitted proposals with a list of sessions accepted and rejected for joint sponsorship.

Proposals accepted as joint sessions are assigned days and times by the Program Committee, which cannot be changed. Days and times of joint sessions will be included in the program listing sent to affiliate organizers in late summer. Historians based in the United States on sessions accepted by the AHA Program Committee are required to be AHA members.

Affiliate Sessions

Costs for Affiliate Sessions and Events

Please Note: The 2025 meeting will take place from Friday, January 3, through Monday, January 6.

A link to the online submission system for affiliate sessions will be posted to Affiliates community on AHA Communities once Program Committee notifications have gone out. Details are due to the AHA by 11:59 p.m. PT on the affiliate deadline of May 31. Contact if you have questions about the submission process or if your organization has not received the link by mid-May.

Affiliate organizers will receive a copy of the organization’s program listing for final review in late summer. Affiliate sessions and activities will be listed within the main body of the AHA Program, online program, and meeting app. Indexes will summarize sessions and events by affiliate.

Sessions Rejected by the AHA Program Committee

If the AHA Program Committee does not select sessions submitted by an affiliate, the organization can still schedule those sessions at the AHA Annual Meeting. The sessions will be sponsored by the affiliate rather than jointly with the AHA. Affiliates request days and time slots for these sessions.

Affiliates do not need to reenter information about proposals rejected by the Program Committee. There is a place in the online submission system to enter the Session ID, title, and other details.

Receptions, Meetings, Breakfasts, and Luncheons

Affiliates should submit requests for receptions, meetings, breakfasts, and luncheons through the submission portal by the May 31 deadline.
Luncheons are normally scheduled on Saturday and Sunday from 12:00–1:30 p.m. Affiliates may request a longer slot to accommodate a speaker or other programming.

Receptions can be scheduled on Friday, Saturday, and Sunday evenings. We ask that no receptions be scheduled during the AHA presidential address on Saturday from 5:30–6:30 p.m. Most receptions should be scheduled after 6:30 p.m. to allow time to reset rooms used for sessions during the day.

Affiliates will make catering arrangements directly with the hotel. Contact the caterer at least a month in advance of the conference—the venue may require groups to prepay or establish credit. In most cases, a final guarantee is due within 72 hours of the event. Detailed catering information will be posted in mid-July.