Mid-Atlantic/US Territories Region Project Proposal Guide

5- 7 page limit, at least 11-point font. Please include name and email of person submitting this document. 

A. Applicant Details 

• Organization name
• Organizational Department (if applicable) [Note: Organizations may submit multiple applications so long as they are from different organizational departments.  If your organization is submitting multiple applications, please indicate the specific department or office applying for this project.]
• Organization’s educational programming experience
• Partners or collaborating organizations
  • What individuals or organizations will be working with you on this project?
  • What are their roles within this project?
• Brief description of organization’s grant management experience, including any previously awarded federal grants

B. Project Overview 

• Project title 
• Project Period of Performance (Start and End Dates) 
• Project personnel 
  • Who will contribute to this project? And what relevant experience do they bring to this work?  
• Project goals and objectives 
  • What are your overarching goals for this project? How will your project achieve these goals?  
• Project audience and rationale 
  • Who is the target audience for this project? What evidence do you have that the target audience of your project is in need of support? You may provide a needs assessment, either gathered formally from your target audience or informally through research trends, to support the rationale for your project. 
• Project audience outreach 
  • What are your plans for outreach and recruitment? Please address the number and types of participants you intend to reach, as well as the current relationship between your organization and this audience.  
• Project format 
  • What events, products, or programs will be developed?  What TPS methods and/or materials will you incorporate? What Library of Congress sources or collections will you feature? How will the project help you reach your goals and objectives? 

C. Project Outcomes

• Outcomes 
  • What are the intended outcomes of your project? Be specific. What will participants create or experience? What skills will your audience develop? 
• Evaluation 
  • How will you determine the success of this project? What data or responses will you collect to evaluate the outcome of your work? 
• Dissemination 
  • How will the project outcomes be shared and distributed to relevant audiences? [Note: The TPS consortium can advise on avenues for publication, and conference travel costs are allowable within proposal budgets.] 
• Sustainability 
  • How will your organization continue to introduce learners to TPS related materials and methods beyond the end of the subaward? 

Please use the provided templates in the creation of your financial documents.

A. Budget

• Please use the budget template. 

B. Budget Justification (3 page maximum)

• Indicate the costs associated with implementing your proposed project and explain how you calculated the sums included in your budget.  
• Please use the budget justification template. 

Please complete the Project Timeline template and submit with your proposal submission form. 

TPS Grants operate on a Federal fiscal year (October 1 through December 31) 

• Example: Federal fiscal year 2023 runs October 1, 2022 through December 31, 2023 
• Quarters within the federal fiscal year are as follows: 
  • Quarter 1:  October – December 
  • Quarter 2:  January – March 
  • Quarter 3:  April – June 
  • Quarter 4:  July – September 

A. Staff 

• Include a 2-page c.v. or resume for the project director that includes name, title, business address, telephone number, and email address. Include short biographical paragraphs for other project staff.
• Provide documentation for institutional fringe benefits policies, such as the relevant section of a staff handbook.

B. Supporting Documentation

• Examples: letter(s) of support, workshop agendas, advertisements, participant application forms, etc.