Hotels and Travel

Hotel accommodations for the 2020 annual meeting will be provided by the New York Hilton and the Sheraton New York.

Attendees must reserve a room through our housing service, Experient, to take advantage of the AHA’s discounted hotel rates. Reservations can be made by internet or phone between September 12 and December 10, 2019. The last day to make or change reservations through the housing service is December 10, 2019. After this date rates are no longer guaranteed, and all reservations, changes, and cancellations must be made directly with the hotels.

 

Single

Double

Triple

Quadruple

New York Hilton

1335 Ave. of the Americas (headquarters)

$185

$185

$225

$245

Sheraton New York Times Square

811 7th Ave.

(co-headquarters)

$178

$198

$228

$258

All rates are subject to 14.75% state and local tax plus $3.50 per night occupancy charge. Rates are in effect three days before and after the meeting dates, based on availability at the time the reservation is made.

In room WiFi is complimentary at both hotels.

Reservations can be made online 24 hours a day, 7 days a week.

Phone reservations can be made by calling 800-967-8852 Monday through Friday, 8 a.m.–5 p.m. Central time. International callers should call 847-996-5832. The Customer Service Center is closed on Thanksgiving (11/28) and the day after Thanksgiving (11/29).

Do not be misled by outside housing or travel agencies claiming to be the official housing provider for the upcoming AHA annual meeting. Only AHA’s official housing service, Experient, can book rooms at the AHA’s discounted rate. Unfortunately, unscrupulous providers sometimes claim to provide housing for meetings and conventions when they are in no way affiliated with the sponsoring organization. This practice is a scam that attendees should be aware of in order to avoid passing on personal or financial information. Reservations made by unaffiliated organizations may be illegitimate, not have the rooms to sell, have unreasonable cancelation or change penalties, or be completely non-refundable. Please notify us at annualmeeting@historians.org if you are contacted by any company claiming to provide housing for the AHA.

ADA Access:

Attendees requiring ADA accommodations should contact Experient by phone at 800-967-8852 or by e-mail at AHA@experient-inc.com.

The customer service team at Experient will contact the hotel to determine availability of specific accommodations and contact you with a final confirmation. See our accessibility page for information about ADA access at each property.

Suites

Suite rates range from $178 to $3,000 per night.

Only a limited number of suites are available at each rate at each property. Lower-priced suites are likely to sell out first.

E-mail AHA@experient-inc.com for the most up-to-date information on suite availability and details about the layout and furnishings.

Please note that for suite reservations, the customer service team at Experient will take your information and contact the hotel to confirm the availability of the type of suite you have requested. This process can take some time, so you will not receive an immediate confirmation of your reservation. Experient will contact you as soon as they obtain a final confirmation.

Suite types include:

New York Hilton:

Contact housing bureau for information

Sheraton New York:

Executive Suites – One Bedroom Suites – have a separate parlor

Adjoining Parlor – Parlor with fold-away bed that can be added to a king or double room for an added fee.

Acknowledgement

Experient will acknowledge reservations via e-mail. All processing deadlines and cancellation policies are noted on acknowledgements. A reservation ID number will be provided on the acknowledgement. You will not receive a separate confirmation from the hotel. Please note that prior to December 10 you should call Experient rather than the hotel to confirm or alter your reservation.

Cutoff Date

The last day to make or change reservation through the housing service is Wednesday, December 10, 2019. After that date, remaining inventory in each hotel’s block will be released and rooms will be available at the AHA’s convention rates on a space-available basis. If hotel blocks sell out, the AHA will secure additional hotel rooms and post details on the AHA website.

After December 10, 2019 all reservations, changes, and cancellations must be made directly with the hotels.

Credit Card Guarantee

All reservations must be guaranteed with a major credit card or a deposit of one night’s room rate and taxes. The credit card used to guarantee your reservation may be charged a one night's room and tax deposit by the hotel on or after December 11, 2019. The deposit will be refunded if you cancel your reservation 72 hours prior to your scheduled arrival date. All reservations must be guaranteed with a credit card valid through February 2020.

Changes

Meeting attendees can make and modify (depending on availability) reservations with Experient via the website, phone, or e-mail through 5 p.m. CST on December 10, 2019.

No changes or new reservations can be made between December 11 and December 15. After December 16, all changes and new reservations must be made directly with the hotels.

Cancellations

Cancellations must be made 72 hours prior to the scheduled arrival date or hotels will charge a cancellation fee of one night’s room and tax.

Early Departure Fee

Guests wishing to avoid an early departure fee should advise the hotel at or before check-in of any change in planned length of stay.

Third-Party Billing

If a third party such as your employer will pay for your hotel room and you will not have a credit card with you at check in, contact the housing bureau AHA@experient-inc.com to arrange billing. You can also reach out to the hotel to request a credit card authorization form.

Incidentals

Please be aware that some hotels place a temporary hold on your credit card when you check in to cover potential incidental charges such as room service, WiFi fees, and meals charged to your room. This hold is released when you check out. You may request to block all incidental charges to your room instead.

Additional Information

The New York Hilton is the AHA headquarters hotel and is located at 1335 Avenue of the Americas. The Sheraton New York is co-headquarters and is located across the street at 811 7th Avenue. Sessions and events will take place in both hotels.