The 2023 annual meeting will be held at the Philadelphia Marriott Downtown and Loews Philadelphia Hotel on January 5–8, 2023. Additional hotel rooms are available at the Notary Hotel, Autograph Collection and the Marriott Residence Inn Center City.

The last day to make or change reservation at the AHA conference rate through the housing service was Wednesday, December 21, 2022. After December 26, 2022, all reservations, changes, and cancellations must be made directly with the hotels.

Philadelphia Marriott Downtown (Headquarters Hotel)
215-625-2900

Loews Philadelphia Hotel
215-627-1200

Notary Hotel, Autograph Collection
215-496-3200

Residence Inn Philadelphia City Center
215-557-0005

Attendees must reserve a room through our housing service, Maritz Global Events, to take advantage of the AHA’s discounted hotel rates. Reservations can be made by internet or phone between September 15 and December 21, 2022. The last day to make or change reservations through the housing service is December 21, 2022. After this date rates are no longer guaranteed, and all reservations, changes, and cancellations must be made directly with the hotels.

All rates are subject to 15.5% state and local hotel and occupancy tax. Rates are in effect three days before and after the meeting dates, based on availability at the time the reservation is made.

In-room WiFi is complimentary at all hotels. (Bonvoy membership required at the Philadelphia Marriott Downtown, Notary Hotel, and the Marriott Residence Inn Center City.)

Reservations can be made online 24 hours a day, 7 days a week.

Phone reservations can be made by calling 864-641-1557 Monday through Friday, 8 a.m.–5 p.m. Central time. International callers should call 864-641-1557. The Customer Service Center is closed on Thanksgiving (11/24) and the day after Thanksgiving (11/25).

Do not be misled by outside housing or travel agencies claiming to be the official housing provider for the upcoming AHA annual meeting. Only AHA’s official housing service, Maritz, can book rooms at the AHA’s discounted rate. Unfortunately, unscrupulous providers sometimes claim to provide housing for meetings and conventions when they are in no way affiliated with the sponsoring organization. This practice is a scam that attendees should be aware of in order to avoid passing on personal or financial information. Reservations made by unaffiliated organizations may be illegitimate, not have the rooms to sell, have unreasonable cancelation or change penalties, or be completely non-refundable. Please notify us at annualmeeting@historians.org if you are contacted by any company claiming to provide housing for the AHA.

ADA Access

Attendees requiring ADA accommodations should contact Maritz by phone at 864-641-1557 or by email at AHA@maritz.com. The customer service team at Maritz will contact the hotel to determine availability of specific accommodations and contact you with a final confirmation. See our accessibility page for information about ADA access at each property.

Suites

A limited number of Ambassador Suites are available at the Philadelphia Marriott Downtown for $320 per night plus tax. These suites can be booked through the housing site.

Note that use of suites is subject to the AHA Code of Professional Conduct, and activities in suites are not considered part of the official meeting program. 

Acknowledgement

Maritz will acknowledge reservations via email. All processing deadlines and cancellation policies are noted on acknowledgements. A reservation ID number will be provided on the acknowledgement. You will not receive a separate confirmation from the hotel. Please note that prior to December 22 you should call Maritz rather than the hotel to confirm or alter your reservation.

Cutoff Date

The last day to make or change reservation through the housing service is Wednesday, December 21, 2022. After that date, remaining inventory in each hotel’s block will be released and rooms will be available at the AHA’s convention rates on a space-available basis. If hotel blocks sell out, the AHA will secure additional hotel rooms and post details on the AHA website.

After December 22, 2022, all reservations, changes, and cancellations must be made directly with the hotels.

Credit Card Guarantee

All reservations must be guaranteed with a major credit card valid through February 2022 or a deposit of one night’s room rate and taxes.

Changes

Meeting attendees can make and modify (depending on availability) reservations with Maritz via the website, phone, or email through 5 p.m. EST on December 21, 2022.

No changes or new reservations can be made between December 21 and December 23. After December 23, all changes and new reservations must be made directly with the hotels.

Cancellations

Cancellations must be made 72 hours prior to the scheduled arrival date or hotels will charge a cancellation fee of one night’s room and tax.

Early Departure Fee

Guests wishing to avoid an early departure fee should advise the hotel at or before check-in of any change in planned length of stay.

Third-Party Billing

If a third party such as your employer will pay for your hotel room and you will not have a credit card with you at check in, contact AHA@maritz.com to arrange billing.

You can also reach out to the hotel to request a credit card authorization form.

Incidentals

Please be aware that some hotels place a temporary hold on your credit card when you check in to cover potential incidental charges such as room service and meals charged to your room. This hold is released when you check out. You may request to block all incidental charges to your room instead.

Tip Your Housekeeper!

Hotel housekeepers count on tips as part of their overall earnings. Leave a tip at the end of your stay for the person who will clean your room after you check out. If you have daily housekeeping, leave a tip every day as your housekeeper may change.

Additional Information

The headquarters for the 2023 annual meeting is the Philadelphia Marriott Downtown, located at 1201 Market Street. Most sessions and events will take place the Marriott and the Loews Philadelphia Hotel, located across the street at 1200 Market Street. Additional meetings and events will take place at the nearby Notary Hotel, located around the corner at 21 N. Juniper Street.