Hotels and Travel

The 2019 annual meeting will be held at the Hilton Chicago and Palmer House Hilton in Chicago, Illinois, on January 3-6, 2019. More information on housing will be available later in the year.

Hotel accommodations for the 2019 annual meeting will be provided by the Hilton Chicago and the Palmer House Hilton. A shuttle bus will circulate between the hotels during meeting hours.

Attendees must reserve a room through our housing service, Experient, to take advantage of the AHA’s discounted hotel rates. Reservations can be made by internet or phone between September 12 and December 10, 2018. The last day to make or change reservations through the housing service is December 10, 2018. After this date rates are no longer guaranteed, and all reservations, changes, and cancellations must be made directly with the hotels.

Hotel & Rate Information

Hotels

Single

Double

Triple

Quadruple

Hilton Chicago

720 S. Michigan Ave.
(Headquarters)

$129
$129
$154
$179
Palmer House Hilton

17 E. Monroe Street
(Co-Headquarters)

$129
$129
$154
$179

All rates are subject to 17.4% state and local tax. Rates are in effect three days before and after the meeting dates, based on availability at the time the reservation is made.

In room WiFi is complimentary for Hilton Honors members at both hotels.

Do not be misled by outside housing or travel agencies claiming to be the official housing provider for the upcoming AHA annual meeting. Only AHA’s official housing service, Experient, can book rooms at the AHA’s discounted rate. Unfortunately, unscrupulous providers sometimes claim to provide housing for meetings and conventions when they are in no way affiliated with the sponsoring organization. This practice is a scam that attendees should be aware of in order to avoid passing on personal or financial information. Reservations made by unaffiliated organizations may be illegitimate, not have the rooms to sell, have unreasonable cancelation or change penalties, or be completely non-refundable. Please notify us at annualmeeting@historians.org if you are contacted by any company claiming to provide housing for the AHA.

ADA Access:

Attendees requiring ADA accommodations should contact Experient by phone at 800-967-8852 or by e-mail at AHA@experient-inc.com. The customer service team at Experient will contact the hotel to determine availability of specific accommodations and contact you with a final confirmation. See our accessibility page for information about ADA access at each property.

Suites

Suite rates range from $129 to $3,000 per night. Only a limited number of suites are available at each rate at each property. Lower-priced suites are likely to sell out first. Please note that for suite reservations, the customer service team at Experient will take your information and contact the hotel to confirm the availability of the type of suite you have requested. This process can take some time, so you will not receive an immediate confirmation of your reservation. Experient will contact you as soon as they obtain a final confirmation.

Suite types include:

Hilton Chicago:

One Bedroom Suites– have a separate parlor
Junior Suites – some junior suites have a door between the bedroom and the parlor

Palmer House Hilton:

One Bedroom Suites – have a separate parlor
Two Bedroom Suites – also have a separate parlor

Acknowledgement

Experient will acknowledge reservations via e-mail. All processing deadlines and cancellation policies are noted on acknowledgements. A reservation ID number will be provided on the acknowledgement. You will not receive a separate confirmation from the hotel. Please note that prior to December 11 you should call Experient rather than the hotel to confirm or alter your reservation.

Cutoff Date

The last day to make or change reservation through the housing service is Monday, December 10, 2018. After that date, remaining inventory in each hotel’s block will be released and rooms will be available at the AHA’s convention rates on a space-available basis. If hotel blocks sell out, the AHA will secure additional hotel rooms and post details on the AHA website.

After December 14, 2018 all reservations, changes, and cancellations must be made directly with the hotels.

Credit Card Guarantee

All reservations must be guaranteed with a major credit card or a deposit of one night’s room rate and taxes.

Changes

Meeting attendees can make and modify (depending on availability) reservations with Experient via the website, phone, or e-mail through 5 p.m. CST on December 10, 2018. No changes or new reservations can be made between December 11 and December 14. After December 14, all changes and new reservations must be made directly with the hotels.

Cancellations

Cancellations must be made 72 hours prior to the scheduled arrival date or hotels will charge a cancellation fee of one night's room and tax.

Early Departure Fee

Guests wishing to avoid an early departure fee should advise the hotel at or before check-in of any change in planned length of stay.

Third-Party Billing

If a third party such as your employer will pay for your hotel room and you will not have a credit card with you at check in, contact AHA@experient-inc.com to arrange billing. You can also reach out to the hotel to request a credit card authorization form.

Incidentals

Please be aware that some hotels place a temporary hold on your credit card when you check in to cover potential incidental charges such as room service, WiFi fees, and meals charged to your room. This hold is released when you check out. You may request to block all incidental charges to your room instead.

Additional Information

The Hilton Chicago is the AHA headquarters hotel and is located at 720 S. Michigan Avenue. The Palmer House Hilton is co-headquarters and is located at 17 E. Monroe Street. Sessions and events will take place in both hotels.