Annual Meeting, 2005: Making Plans for the 119th Annual Meeting? Some Useful Reminders
AHA Staff, October 2004
From the Annual Meeting 2005 column of the October 2004 Perspectives
Meeting Job Register:
The American Historical Association’s annual Job Register provides institutions and candidates with facilities and administrative support for position interviewing during the AHA annual meeting.
You must register for the annual meeting in order to participate in the Job Register, the Book Exhibit, or any of the sessions.
Job Register administration resources (including the Information Booth, c.v. collection tables, and the Electronic Search Committee Locator System) will be located in Convention Center Room 618. Job Register interviewing tables will be in the Convention Center Ballroom 6E, and the suites will be in the Renaissance Seattle.
Thursday, January 6, 12:306:00 p.m. (prearranged interviews only). Friday and Saturday, January 7 and 8, 9:00 a.m.6:00 p.m. Sunday, January 9, 9:00 a.m.noon.
Reservation forms are available on the AHA web page www.historians.org/annual. All interviewing institutions must have a search committee member complete table or suite reservation forms to reserve one table per search and/or one suite for one day only at the Job Register. Be sure to complete the forms, particularly the section for address, contact person, telephone and fax numbers, and e-mail address. Please type or print clearly, and be sure all information has been checked carefully before sending in your reservation request. In addition to submitting the Job Register reservation, all search committee members need to register for the annual meeting in order to use Job Register facilities.
Job Register suites and tables are reserved on a first-come/first-served basis. Reservations received after the deadline of November 15, 2004, may not be considered. We recommend that interviewers overestimate the number of interview time slots they will need, as the rate of responses from job applicants tends to be higher than anticipated.
Due to space limitations during the annual meeting, we must limit each institution to one suite for one day only, unless extra suites become available. This limit will be strictly enforced. Suites will be rented at the rate of $80 per half day, and $140 per full day. Half-day reservations are available in four-hour blocks from 8:00 a.m. to 12:00 p.m. and from 1:00 to 5:00 p.m. The suites are small conference-style rooms that are ideal for interviewing. Each suite is equipped with small tables, chairs, bathroom, and closet. Suites are reserved only if prepaid by the deadline of November 15, 2004. We cannot hold suites if prepayment is not received.
Keys for suites may be picked up at the Job Register Information Booth. Do not ask hotel staff for suite keys.
One table per search may be reserved at no cost for each day of the Job Register.
The AHA will collect c.v.’s for institutions conducting interviews outside of designated Job Register facilities, include position listings in the Job Register Handout, and provide candidates with all information given to the Job Register staff. To take part in this arrangement, you must agree to comply with the AHA’s Guidelines for Interviewing, and review the AHA’s policy towards interviews in non-Job Register locations on page 5 of the Job Register reservation forms. It is the responsibility of the interviewers to ensure a professional environment. Please let Job Register staff know the hotel and room number as soon as possible by visiting the Information Booth in Room 618 or calling (571) 437-6608.
If you wish the Job Register staff to collect c.v.’s for you, please indicate this on the suite or table reservation form and attach a copy of the job description(s) to the form when you submit it. If you are holding only prearranged interviews, you do not have to send a complete job description. However, please list the field and specialization so the position can be identified.
Send in a noninterviewing job announcement by November 15, 2004, and we will include it in the Job Register handout. We will also have bulletin boards available for posting late-breaking notices. Bring four copies of each late-breaking job notice to the Job Register information table for posting.
Suite reservations cancelled on or before Wednesday, December 1, 2004, will receive a full refund. Refunds for suite reservations cancelled between December 2 and December 15 will only be made if the suite can be re-rented. There will be no refunds for suite reservations cancelled after December 16, 2004.
For more information about the Job Register, see the reservation forms available at the AHA's annual meeting web page.
The deadline for all suite and table reservations is November 15, 2004.