129th Annual Meeting

Make Plans to Attend the 129th Annual Meeting in New York City: Some Useful Reminders

Sharon K. Tune, October 2014

Members can now finalize plans to attend the January 2–5, 2015, annual meeting.

Advance Meeting Registration

Attendees can preregister online (the easiest and preferred method) via a link on the AHA’s website. Preregistration forms (available on the AHA’s website) may also be mailed or faxed with the requisite payment, but to the address/fax number on the form and not to the AHA. Advance registration must be received by Friday, December 19, 2014, at 12 midnight EST. Preregistrants will receive an e-mail confirmation with a badge number (which will be needed for making hotel reservations). Badges will be distributed at the meeting.

Refund Policy: Advance registrants who are unable to attend the meeting may request a refund of their registration fee. A written request must be postmarked by December 19, 2014. All refunds are subject to a $20 processing fee. No refunds will be issued for requests postmarked after December 19, 2015.

Accommodations

Blocks of rooms have been reserved at the New York Hilton Midtown (headquarters), the Sheraton New York Times Square (coheadquarters), and the Manhattan at Times Square. AHA and affiliated society sessions are scheduled in the Hilton and Sheraton. AHA registration, Exhibit Hall, and Job Center will be in the Hilton. Hotel rate information and a map of the area are included on page 43 of this issue of Perspectives on History.

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Credit: National Gallery of Art

Robert Henri, Snow in New York (1902)

Reservations for Standard Rooms and Suites

Once preregistered for the annual meeting, attendees can make hotel reservations at discounted meeting rates. Instructions will be included in each attendee’s preregistration confirmation. Individuals can call directly to check availability and to make a reservation at any of the hotels, or follow the link to the reservations webpages in the annual meeting registration confirmation e-mail.

The single and double rates at the Hilton and Sheraton are $149 and $169; the single/double rate at the Manhattan is $119. Suite rates vary from hotel to hotel; check the hotel and rate information on the AHA’s website. All rooms are subject to city, state, and occupancy taxes, currently 13.375% plus 5.875% per room, per night. Meeting rates are in effect three days before and after the January 2–5 meeting dates, and are for a limited number of rooms only at each property.

The cutoff date for the AHA’s official blocks at all hotels is December 10, 2014. After this date, remaining inventory in each hotel’s block will be released, and rooms will be available at the AHA’s convention rates on a space-available basis at the time of reservation. Meeting attendees can continue to make and modify (depending on availability) or cancel reservations from September 23 through December 10, 5:00 p.m. EST. If canceling a reservation, attendees must do so at least 72 hours prior to the reserved arrival date; otherwise, one night’s room and taxes will be charged. If a reservation is not canceled and the individual is a “no show,” the hotels will charge one night’s room and taxes as a penalty.

Sharon K. Tune is director, meetings and administration, for the American Historical Association.


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