129th Annual Meeting

On to New York City for the 2015 Annual Meeting

Sharon K. Tune, September 2014

The 129th annual meeting of the Association will be held January 2–5, 2015, in New York City, at the New York Hilton Midtown and the Sheraton New York Times Square. The meeting will be held from Friday through Monday, rather than the traditional Thursday through Sunday schedule, to take advantage of extraordinarily low hotel rates and complimentary meeting space.

Members can look forward to receiving the printed program of the annual meeting in mid-November. The online program should be posted on the AHA website in mid-September.

This year’s meeting promises a rich program of offerings. The Program Committee and other AHA committees and divisions have organized approximately 300 sessions, and affiliated societies have planned more than 100 additional sessions. Jan Goldstein (Univ. of Chicago) will deliver the presidential address on the evening of Saturday, January 3. The AHA’s book prizes, the Awards for Scholarly Distinction, and other honors will be announced on the meeting’s opening night, Friday, January 2, just prior to the plenary session. Annual meeting sessions and events are scheduled in the two hotels.

Accommodations

The Hilton has a block of 1,300 rooms and will serve as headquarters; it will house the AHA Exhibit Hall, the Job Center, the Internet Center, and the AHA and affiliate events and sessions. The Sheraton, with the same number of rooms, will also house AHA and affiliate sessions and events. The two hotels are across the street from each other.

For rates, please see the table on page 47. Note that all rooms are subject to a 13.375 percent sales tax plus a 5.875 percent per room, per night New York City occupancy tax (subject to change without notice). As a special benefit to allow members to take advantage of New York City before or after New Year’s Eve, the discounted meeting rates are in effect three days before and after the January 2–5 meeting dates for a limited number of rooms only at each property. For New Year’s Eve, the Hilton has 300 rooms and the Sheraton has 175 rooms available at the AHA’s meeting rates.

Making a Hotel Reservation

Once attendees are pre-registered for the annual meeting, they can make hotel reservations at the AHA rates. Registered attendees will receive confirmation of their registration that will include information on how to make a standard room or suite reservation at the annual meeting rates.

Ground Transportation

From Airports

New York City is served by two international airports, John F. Kennedy International Airport (JFK), in the borough of Queens, which primarily handles international flights, and Newark Liberty International Airport (EWR), in New Jersey, which handles both domestic and international flights. The region is also served by LaGuardia Airport (LGA), also in Queens, which mainly handles domestic flights. All airports offer ground transportation with service available from the airports to the hotels.

For transportation information for all three airports, call Air-Ride (800-247-7433), which offers 24-hour recorded details on bus and shuttle companies and car services registered with the New York and New Jersey Port Authority. Similar information is available at the Authority’s website at: www.panynj.gov/airports.

LaGuardia Airport is eight miles from the meeting hotels.

  • A taxi ride into the city takes 30–40 minutes and costs about $25-$37; rides are metered and bridge tolls and tip (15–20 percent is customary) are extra. There is no additional charge for luggage, and rates are per car, not per passenger (up to four passengers).

  • GO Airlink NYC provides shared van service from LaGuardia to midtown hotels ($21 one way). The trip takes about 45 minutes; buses operate every 20–30 minutes, seven days a week. NYC Airporter provides bus service to Grand Central Station; the fare is $13 one way and $23 round trip, with a complimentary shuttle to hotels.

  • The SuperShuttle provides door-to-door service to and from the airport to midtown hotels. The fare is $16 each way.

Kennedy Airport is 17 miles from midtown.

  • Taxis from the airport to Manhattan charge a flat rate of $52 (plus tolls and tip); the trip takes 65–75 minutes. The meter will not be turned on, and a surcharge will not be added. To return to JFK from Manhattan, taxis charge the metered rate, plus any applicable tolls.

  • GO Airlink NYC provides shared van service from JFK to midtown hotels ($20 one way) and takes about 75–85 minutes. NYC Airporter offers bus service between JFK and Grand Central Station; fares are $16 one way and $29 round trip; from Grand Central there are complimentary shuttles to hotels.

  • The SuperShuttle provides door-to-door service to and from the airport to midtown hotels. The fare is $20 each way.

Newark Airport is 15 miles from the meeting hotels.

  • For taxis, the metered fare (plus tolls) from the airport to the hotels is approximately $55. There is an additional charge for oversize luggage, and rates are per car, not per passenger (up to four passengers). To return to Newark Airport via a NYC taxi, the approximate fare is $69–75 plus return tolls and a $15 surcharge.

  • Air Train offers connecting service to New Jersey Transit and Amtrak trains, which take passengers into Manhattan. This can be quicker than taking a cab or a bus, and it is much more affordable—$12.50 one way from Newark Airport to NYC Penn Station.

  • GO Airlink NYC offers shared van service for a fee of $12 per person.

  • Newark Liberty Airport Express offers shuttle service to Manhattan every 15–20 minutes. One-way fare is $16, and round trip is $28.

  • SuperShuttle is available from Newark for $21, depending on destination.

From Amtrak

New York’s Penn Station is located at Eighth Avenue and 31st Street in midtown Manhattan. The station is open 24 hours a day, seven days a week; but note that Amtrak’s ticket office at Penn Station is open daily from 5:10 a.m. to 9:50 p.m. A cab ride from Penn Station to the hotels takes 15–20 minutes (depending on traffic) and costs $15–18, plus tip. Attendees can also take the uptown E subway from Penn Station to the Seventh Avenue stop, right next to the Sheraton. Travel time is about 20 minutes, and the cost is $2.75.

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General Information

Group meetings and reunions: Societies and groups that have not already made arrangements to hold sessions or other meetings should send their requests for room space as soon as possible to Sharon K. Tune, director, meetings (stune@historians.org). Please specify preferred date, inclusive hours, attendance forecast, and any special equipment desired.

Business Meeting

Resolutions for the business meeting must be signed by 50 or more members in good standing and will be accepted until November 1. They must be no more than 300 words in length and deal with a matter of concern to the Association, to the profession of history, or to the academic profession. Resolutions should be sent to the executive director at the AHA office, with a copy to the parliamentarian, Michael Les Benedict, 106 Dulles Hall, Ohio State University, 230 W. 17th Avenue, Columbus, OH 43210.

Registration Fees

Registration begins in mid-September. The last day for preregistration pricing will be Friday, December 19, 2014. On-site registration pricing will be in place on Saturday, December 20, 2014.

AHA Registration

For information about rates, for both preregistration and on-site registration, see the box at the left. More information on online registration is on the AHA website.

Preregistration

Attendees are urged to pre-register at reduced rates. Advance preregistration must be received by December 19, 2014. Please note that preregistration for the 2015 meeting will be handled by a processing service; forms should be sent to the address shown on the form, not to the AHA.

Registration at the Meeting

The registration counters at the annual meeting will be located in the New York Hilton (see the registration hours on the preceding page). The special group rates for teacher/student groups will not be available on-site.

Admission to all AHA sessions, exhibits, the Job Center, and the Internet Center requires a 2015 meeting registration badge.

Refund Policy

Advance registrants who are unable to attend the meeting may request a refund of their registration fee. Cancellations and refund requests must be submitted in writing and postmarked (or e-mailed) by December 19, 2014. Refunds will be processed less a $20 administration fee. No refunds will be issued for requests postmarked or e-mailed after December 19, 2014. Refunds will not be given for no-shows. Cancellations and refund requests should be submitted to American Historical Association, Business Office, 400 A St SE, Washington, DC, 20003 or e-mailed to ppham@historians.org. Faxed refund requests will not be accepted. Proof of payment—copies of front and back of canceled check or copy of credit-card statement—may be required.

Sharon K. Tune is director, meetings and administrative operations, for the AHA.

Conference Hotels

  1. New York Hilton Midtown (headquarters) 1335 Avenue of the Americas
  2. Sheraton New York Times Square (co-headquarters) 811 Seventh Avenue
  3. The Manhattan at Times Square, 790 Seventh Avenue
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Map by David Lindzroth Inc. | © NYC &amp Company, Inc.

Hotel & Rate Information

HOTELS

Single

1 person

Double

2 people

Triple

3 people

Quad

4 people

Suite

New York Hilton Midtown (hdqtrs., 1,300 rooms)

$169*

$169

$199

$219

$575 & up

New York Sheraton Times Square (co-hdqtrs., 1,300 rooms)

$149

$169

$199

$229

$650 & up

The Manhattan at Times Square (250 rooms)**

$119 for a king bed; $149 for
2 beds

$119 for a king bed; $149 for
2 beds

$149 for 2 beds and 1 rollaway

$149 for 2 beds

N/A

* The limit for the lower single rate has been reached; the double rate will now be charged for single occupancy.

** Free Wi-Fi for up to 4 devices. Rates in effect up to housing cutoff (December 10, 2014); thereafter, rates will be the same as the Hilton and Sheraton.

The rates noted above:

  • Are subject to a tax of 13.375%, plus a 5.875% per room, per night New York City occupancy tax (subject to change without notice).

  • Will be honored three days before and after the official meeting dates of January 2–5, based upon availability at the time the reservation is made.

  • Are available only to those who have registered for the 2015 AHA annual meeting. Information regarding booking your housing will be included in your registration confirmation e-mail.

TripAdvisor ratings: Hilton and Sheraton 4-stars; Manhattan 3½-stars.

Reservations should be made by December 10, 2014, 5:00 p.m. EST.

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