Important Details about the Annual Meeting

General Information

Location of main events: AHA and affiliated societies sessions will be held in the Hilton San Francisco, Renaissance Pare 55, Westin St. Francis, and Hotel Nikko San Francisco. The AHA headquarters will be in the Hilton’s Union Square 7 on the fourth floor. The Press Room and Local Arrangements Committee office will be in the Hilton’s Union Square 25.

Registration: The registration desks will be located in the Hilton’s Plaza Room on the lobby level, and will be open Thursday, January 3, from 12:00 p .m.-7:00 p.m.; Friday, January 4, from 8:00 a.m.-6:00 p.m.; and Saturday, January 6, from 8:30 a.m.-4:00 p.m. Member registration will be $80, nonmembers $100, students and unemployed $45, and precollegiate teachers $15. The registration area will be divided alphabetically into several workstations. Meeting participants can also pay AHA membership dues and purchase AHA publications at the “Membership” and “Publications” desks. Publications can be examined at the Association’s booth 416, located in the Hilton’s Imperial Ballroom. Individuals who have preregistered should go to registration booths in the Plaza Room to collect badge holders and other meeting material. Book exhibitors should go to desks marked “Exhibitors” to collect badge holders.

Refund Policy: Advance registrants who are unable to attend the annual meeting may request a full refund of their registration fee if a written request accompanied by the receipt and badge is postmarked by or on December 21, 2001. No refunds will be issued for requests postmarked after December 21, 2001.

Book Exhibit: The exhibits will be located in the Hilton’s Continental Ballroom, the Imperial Room, and the East Lounge on the ballroom level and will be open Thursday, January 3, from 3:00 p.m.-7:00 p.m.; Friday, January 4, from 9:00 a.m.-6:00 p.m.; Saturday, January 5, from 9:00 a.m.-6:00p.m.; and Sunday, January 6, from 9:00 a.m.-12:00 p.m.

Job Register: The Job Register, located in the Hilton’s Yosemite Room and Grand Ballroom Salon A, will be open Thursday, January 3, from 12:30 p.m.-6:00 p .m.; Friday, January 4, from 9:00 a.m.-6:00p.m.; Saturday, January 5, from 9:00 a.m.-6:00 p.m.; and Sunday, January 6, from 9:00 a.m.-12:00 p.m.

Admission to AHA sessions, exhibits, and the Job Register requires registration and the meeting badge must be shown to staff when requested.

Messaging System and Internet Access

Once again the AHA will employ an electronic two-way messaging system to allow everyone registered for the annual meeting to communicate electronically with each other. The system will utilize easy-to-use terminals at various points throughout the meeting premises. The system replaces the traditional locator and the various inconspicuous hard-to-use message boards. The system will be the designated form of communication for those using the Job Register. Interviewers and interviewees can schedule and confirm interviews. AHA staff answering the phones at the meeting will be able to take messages for attendees and post them directly into the system.

The system will use large monitors to display the names of persons with messages waiting for them. Persons with messages waiting will be able to use any available terminal to log in using a password that will be printed on their badges. Each terminal will have all the simple instructions necessary to receive or send messages to other registered conference attendees. At the 2001 Boston meeting there were about 6,000 messages sent and for the 2002 meeting a number of terminals will be added to cut waiting times during busy periods.

There will also be a few Internet terminals available for checking regular e-mail accounts. Persons who use the "Telnet" protocol to reach their university servers are advised that some universities employ firewalls that prevent access from outside the university system. If you wish to be able to check your e-mail and avoid this problem, you may consider having your e-mail forwarded to one of the commonly available free email services (such as Yahoo or Excite) that are accessible via a web browser.

Meal Ticket Cashier

Tickets for meal events—except those sponsored by organizations that sell their own tickets—will be available from the meal ticket cashiers at the "Meal Ticket Cashier" desk in the Hilton's Plaza Room. All payments must be made in U.S. currency, by cash or traveler's check. Meal ticket cashiers will have a list of all luncheons and the CWH breakfast, and will know if the sponsoring organizations will have tickets available for sale at the annual meeting.

The limited number of tickets for the annual Breakfast Meeting of the AHA Committee on Women Historians will be available through the cashiers on a first come, first-served basis. These tickets will be $23. Breakfast tickets prepaid through the meeting preregistration form should also be picked up at the meal ticket cashier's window prior to the event Saturday morning.

Eleven luncheons will be held during the annual meeting, five on Friday, January 4, and six on Saturday, January 5.

Schedule of Luncheon Meetings Friday, January 4

American Society of Church History

Conference on Asian History

Conference on Latin American History

Organization of History Teachers

Phi Alpha Theta

Saturday, January 5

Advanced Placement History

AHA Modern European History Section

American Catholic Historical Association

Coordinating Council for Women in History

Immigration and Ethnic History Society

Society for Historians of American Foreign Relations

Please see the Annual Meeting Program, pages 93-94 and 140-42, for locations and details on luncheon speakers and topics.

Affiliated Society Display

An area in the Hilton's Plaza Room on the lobby level has been reserved from 11:30 a.m. to 2:30p.m. on Friday, January 4, for affiliated societies to display materials and to meet with members of the profession.