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Virtual AHA Policies

By participating in a webinar, discussion, workshop, or other online event, you agree that you have read and will follow these rules and guidelines.

Code of Professional Conduct

The AHA is committed to creating and maintaining a harassment-free environment for all participants in the Association’s activities, regardless of their actual or perceived sex, gender, gender expression, gender identity, sexual orientation, marital status, race, ethnicity, nationality, ability, socioeconomic status, veteran status, age, or religion. All members and participants, including speakers, participants, and guests, are expected to engage in consensual and respectful behavior and to preserve AHA’s standards of professionalism at all times. By registering for or participating in the AHA’s web-based events, participants agree to abide by the AHA’s Code of Professional Conduct.

Details, including procedures for addressing violations of the code of conduct, are posted on the AHA website.

Live Tweeting

To facilitate virtual conversations arising from online programming, the AHA encourages attendees to live tweet using #VirtualAHA. Participants are encouraged to share their Twitter handles. Speakers presenting material that they do not wish to be live tweeted should make a request to the audience at the beginning of their presentations. Participants are expected to honor such requests.

Recording Policy (Webinars)

Virtual AHA webinars will be recorded and posted on the AHA YouTube channel. Videos will remain on the YouTube channel permanently, unless the AHA elects to remove them. Hosts will advise participants that the conversation is being recorded at the beginning of each webinar. Registrants in most webinars will participate via the Q&A feature, which will not appear in recordings. Moderators may read questions submitted via the Q&A feature aloud to facilitate discussion. If participants are unmuted, their questions will be recorded. Webinar participants should not record the session separately or reproduce/distribute presentations without permission. Participants are expected to abide by the AHA’s Code of Professional conduct across any social media platform hosting Virtual AHA content. Participation in webinars via audio or video constitutes an agreement to the use of the attendee’s image and/or voice in screen captures, video, audio, and electronic communications. The AHA sometimes receives requests from the media to rebroadcast select webinars. Staff will obtain written permission from all speakers before agreeing to a rebroadcast. Every effort will be made to secure rebroadcast permission before the webinar is recorded. The AHA is not responsible for unauthorized recording but does reserve the right to bar anyone who records sessions without appropriate permissions from future programming. 

Recording Policy (Workshops, Seminars, Brown Bags) 

These are small group discussions where confidentiality is expected of all participants. The AHA will not be recording the virtual seminars in an effort to promote candid and productive conversation. The AHA requests that seminar participants do not record the session (audio or video) and use discretion when using social media. The AHA is not responsible for unauthorized recording but does reserve the right to bar anyone who records sessions without appropriate permissions from future programming.                        

Accessibility

The AHA is committed to making web-based content accessible. We will arrange captioning of live presentations upon advance request. Please contact us at virtualaha@historians.org at least two weeks before the scheduled event. We will remind speakers to briefly describe any images used in their presentations.

Recorded events posted on the AHA YouTube channel will have captions. In many cases this captioning will be automated. Please contact us at virtualaha@historians.org if you notice issues with the captioning.