Annual Meeting

Advance Information on 1995 Annual Meeting in Chicago

AHA Staff, September 1994

The 109th annual meeting will be held in Chicago, Illinois, at the Chicago Hilton and the Palmer House Hilton hotels. Hotel reservation information is included on page 6 of this issue of Perspectives.

The Program of the Annual Meeting will be mailed to AHA members during the first week of October and will contain the meeting preregistration form.

Many of the profession's most distinguished members will be present to deliver papers, and over 750 scholars, including 52 foreign scholars, will participate in the three-day meeting. In addition, over three dozen specialized societies will be meeting in conjunction with the AHA, sponsoring sessions, luncheons, and/or meetings, as well as joint sessions with the Association. Thomas C. Holt of the University of Chicago will deliver the presidential address the evening of January 6, and the Association's book awards, Awards for Scholarly Distinction, the Eugene Asher Distinguished Teaching Award, the John E. O'Connor Film Award, the Nancy Lyman Roelker Mentorship Award, and the 1994 Honorary Foreign Member will be announced.

Accommodations

The AHA has reserved blocks of rooms at the Chicago Hilton and the Palmer House Hilton hotels. The Hilton, located at 720 South Michigan Avenue, will serve as headquarters and house the AHA Book Exhibit and Job Register. Both hotels will host AHA annual meeting sessions as well as affiliated society sessions and events. Shuttle buses will run between the hotels; details on the shuttle's schedule will be provided in fall issues of Perspectives.

Hotel reservations can be made by telephone OR by reservation form. All reservations require a first night's deposit guaranteed with a major credit card or a check sent to the hotel. Requests for rooms will be given priority in the order received. Deadline is December 5. After that date, the hotels will continue to process reservations and changes subject to hotel availability. American Express, Visa, MasterCard, Diners Club, and Discover are acceptable for deposits. The credit card will be billed immediately for the first night's room rate as a deposit. All reservations will be confirmed by mail. Confirmation forms will provide change and cancellation information. A charge will be assessed for the first night if reservations are not cancelled forty-eight hours prior to arrival.

Transportation

Flight Information

American Airlines is offering discounted rates to all those attending the AHA's annual meeting and a chance to win free tickets to Europe or Latin America. The fares are valid for round-trip travel between January 2 and 11.

Zenith Travel Inc., 16 East 34th Street, New York, NY 10016, has been designated the official travel agency, and American Airlines has been designated as the official carrier for the AHA's 1995 annual meeting. If your travel plans include staying over a Saturday night, American is offering a 10 percent discount on coach airfares and a 5 percent discount on any reduced promotional fare. If your plans do not include staying over Saturday, January 8, American will waive that requirement and you will still be able to obtain the advantages of the lower-priced fares. Please note, however, that the advance purchase requirement will apply in most cases. For information and reservations on American Airlines, call 1-800-433-1790 and ask for Star file number S0115BD. The American Airlines registration desk is open Monday through Friday, 7 a.m. to midnight (CST). It is necessary to request that your ticket be issued by Zenith Travel to receive these special fares. In addition, your name will be entered into a raffle for a pair of tickets to any American Airlines destination in Europe or Latin America.

Transportation from Airport to Hotels

Arriving at O'Hare

Chicago O'Hare International Airport has three domestic terminal buildings and one international facility. The three buildings are linked on the upper level of each terminal to allow passenger travel between terminals. O'Hare is approximately seventeen miles from downtown Chicago. Taxicabs are located on the lower level of each domestic terminal; a ride from the airport to the hotels takes approximately fifty minutes and costs between $23 and $25, depending on traffic. A Shared-Ride program allows visitors to be charged a flat rate of $15. Continental Air Transport provides bus service to and from downtown Chicago. Buses leave O'Hare every half hour from 6 a.m. to 10 p.m., with departures every fifteen minutes during peak hours—the trip takes approximately forty-five minutes. Passengers can catch the buses at baggage claim areas. A one-way ticket from O'Hare to the Loop area is $14; round-trip is $24. Information and ticket sales counters are located on the lower level of each domestic terminal.

Arriving at Midway

Midway Airport is located one-half hour from downtown Chicago and is served by eight carriers from major United States cities. The one-building airport is divided into three terminals: A and C for the arrival and departure of each airline's passengers and B, the Main (middle) Terminal, where the information booth and all vehicle pick-up services are available. Taxis are located in front of the Main Terminal; a ride from Midway to the downtown hotels takes about thirty-five to forty minutes and costs between $15 and $20, depending on the time of day. Continental Air Transport also provides transportation to downtown hotels. The information and reservation booth is located on Concourse A; a one-way ticket is $9.50, and round-trip is $17.50. A $1 departure tax is also assessed. Buses depart Midway every thirty minutes and should be boarded in front of the Southwest Airlines ticket counter. The trip takes thirty minutes.

Arriving by Train

Chicago is known as the "hub" of all Amtrak transportation with fifty trains arriving or departing daily. The main station is located downtown within Union Station at 210 South Canal Street. Cabs, the suggested means of transportation to the hotels, are available on the lower level of Union Station at Adams and Canal Streets. A cab ride from Union to any of the hotels runs between ten and twenty minutes and costs approximately $4 to $5.

General Information

Group Meetings and Reunions

Societies and groups that have not already made arrangements to hold sessions or other meetings should send their requests for room space as soon as possible to Sharon K. Tune, Convention Director. Please specify preferred date, inclusive hours, attendance forecast, and any special equipment desired. The address is AHA, 400 A Street, SE, Washington, DC 20003.

Business Meeting

Resolutions for the business meeting signed by twenty-five members of the Association will be accepted until December 15; those received by November 1 will take precedence and will be published in the December Perspectives. Resolutions must be no more than three hundred words in length, and should be sent to the Acting Executive Director, at the AHA office, with a copy to the Parliamentarian, Michael Les Benedict, 106 Dulles Hall, Ohio State University, 230 W. 17th Avenue, Columbus, OH 43210.

At its meeting on May 15–16, 1980, the Council adopted the following bylaw pursuant to Article VII, Section 14, of the constitution: There shall be a quorum for the annual meeting of one hundred members in good standing.

AHA Sessions and Events

All AHA sessions will be held at the Hilton and Palmer House. The Book Exhibit will occupy the Hilton's Northwest Exhibit Hall located on the lower level of the hotel, one floor down from hotel registration. AHA meeting registration desks and meal ticket cashiers will be also be located on the lower level adjacent to the Book Exhibit in the Northeast Exhibit Hall. The Job Register will be located in the Southeast Exhibit Hall. The AHA Headquarters and Staff Office will be in P.D.R. #7 on the third floor of the hotel, the Local Arrangements Committee Office in P.D.R. #5, and the Press Office in P.D.R. #6.

AHA Registration

Advance Registration

Members are urged to preregister at the reduced rate of $45 (nonmembers $65; students and unemployed $25; precollegiate teachers $10). The preregistration form will be enclosed in the Program mailed to members in early October. Advance registration must be received by December 9.

Registration at the Meeting

The registration desks at the annual meeting, located in the Hilton's Northeast Exhibit Hall, will be open from noon to 7 p.m. on January 5, from 8 a.m. to 6 p.m. on January 6, and from 8:30 a.m. to 4 p.m. on January 7. Registration at the meeting will be $60 (nonmembers $80; students and unemployed $25; precollegiate teachers $10).

Admission to all sessions, exhibits, and the Job Register requires a registration badge.

Refund Policy

Advance registrants who are unable to attend the convention may request a full refund of their registration fee if a written request is postmarked by January 7, 1995. No refunds will be issued for requests postmarked after January 7, 1995.

Book Exhibit

The exhibit will be located in the Northwest Exhibit Hall of the Hilton and will be open January 5 from 3 p.m. to 7 p.m., January 6 and 7 from 9 a.m. to 6 p.m., and January 8 from 9 a.m. to noon.

Job Register

The Job Register will be located in the Southeast Exhibit Hall of the Chicago Hilton. Hours of operation will be January 5 from 2 p.m. to 6 p.m., January 6 and 7 from 9 a.m. to 6 p.m., and January 8 from 9 a.m. to noon. Twenty-five interview suites will also be available through the Job Register for a small fee. Suite and table reservation forms will be mailed to departments in October.