Annual Meeting

Annual Meeting: Washington, DC

AHA Staff, September 1992

The 107th Annual Meeting will be held in Washington, D.C., and headquartered at the Sheraton Washington Hotel. Hotel reservation information is on page 9 of this issue of Perspectives.

The Program of the Annual Meeting will be mailed to AHA members during the first week of October and will contain the meeting preregistration form.

Many of the profession's most distinguished members will be present to deliver papers and over 750 scholars, including fifty-two foreign scholars, will participate in the three-day meeting. In addition, over two dozen specialized societies will be meeting in conjunction with the AHA. Each society will be holding its own sessions, luncheons, and/or meetings, as well as some joint sessions with the Association. Frederic E. Wakeman, Jr., of the University of California, Berkeley will deliver his presidential address the evening of December 28 and recipients of the 1992 book awards, honorary foreign membership, Awards for Scholarly Distinction, the Nancy Lyman Roelker Mentorship Award, and the Eugene Asher Distinguished Teaching Award will be announced.

Accommodations

The AHA has reserved blocks of rooms at four Washington, D.C., hotels: the Sheraton Washington, the Omni Shoreham, the Stouffer Mayflower, and the Hay-Adams. The Sheraton, located at 2660 Woodley Road at Connecticut Avenue, N.W., will serve as headquarters and house the AHA book exhibits and Job Register. The Omni Shoreham, 2500 Calvert Street, N.W., will host AHA sessions and several affiliated society sessions and events. The rear entrance of the Sheraton on Calvert Street is directly across the street from the Shoreham Hotel. In addition, blocks of rooms have been reserved at the Stouffer Mayflower Hotel, 1127 Connecticut Avenue, N.W., and the Hay-Adams Hotel, One Lafayette Square, N.W. See accompanying map (p. 8) for hotel locations and descriptions.

For the first time, hotel reservations will be made EXCLUSIVELY through a toll-free number: (800) 535-3336 for U.S. and Canada participants. Washington metro area residents and international attendees should call (202) 842-2930. International attendees may also FAX reservation requests to (202) 289-8079. (Please, only international fax requests will be honored; U.S. and Canadian attendees must use the metro area or 800 number to make reservations). The Washington, D.C. Convention & Visitors Association is the nation's first bureau to offer this toll-free 800 number hotel reservation process for conventions.

At the time of your call, the bureau will give you a confirmation number and will also mail you a confirmation slip. You will NOT receive a separate confirmation from the hotel. You cannot make direct telephone reservations with hotels. Any changes/cancellations prior to December 1, 1992 should be made directly with the Housing Bureau through the toll-free number. After this date, please contact the assigned hotel directly with any changes; telephone numbers will be noted on the confirmation form. Room cancellations must be received by your assigned hotel at least 72 hours prior to arrival for refund.

Transportation

Flight and Train Information to the AHA's Annual Meeting and a Chance to Win Free Tickets to Europe or Latin America

Zenith Travel Inc., 16 East 34th Street, New York, NY 10016, has been designated the official travel agency for the AHA's annual meeting and American Airlines has been designated the official carrier to Washington, D.C. Zenith Travel, in addition to American's new reduced fares, is offering a special 5 percent discount that no longer exists through the airline. To be eligible, attendees must make their reservations by calling American's Meeting Services Desk toll-free at (800) 433-1790 and ask for star-file number 03D2BD. Insist that your ticket be issued by Zenith Travel and you will receive this special discount. Just return your boarding pass stubs to the agency and they will mail you a check. Instructions will be sent with your ticket. In addition, the agency will enter your name into a raffle for a pair of tickets to any American Airlines destination in Europe or Latin America.

This year we are also using Continental Airlines, which is offering a discount of 5 percent off the lowest fare. Continental will also waive the Saturday night stay-over requirement for anyone interested in departing their home city on Sunday and will credit 1,000 bonus miles to each attendee's One Pass Account when the attendee travels to the annual convention on Continental. In addition, your name will be entered into a raffle for two tickets to a Continental destination within the domestic United States. To receive these benefits, you must call Continental's Convention Sales at (800) 468-7022 and use the AHA's reference number EZ 12P20. You should request that Zenith travel send your ticket.

For the Delta Shuttle from New York and Boston, please call (800) 241-6760 and request reference number N0724. There are very special off-peak rates all day Saturday, December 26; Sunday, the 27th, until 2:30 p.m.; and Monday through Friday (December 28-30), from 10 a.m. to 2 p.m. and from 7 p.m. to 10 p.m. (most involving a 21-day advance purchase). Delta will mail your ticket directly.

For bookings on Amtrak, phone them directly at (800) 872-7245 and ask for fare order number X24B-925. Amtrak will issue your ticket at a 10 percent discount and mail it to you.

Airports Serving the Washington, D.C., Area

The nation's capital is served by two international airports, Baltimore-Washington International Airport (BWI), approximately thirty-eight miles north of Washington, and Dulles International Airport, approximately thirty miles west of Washington. Washington is also served by a smaller, close-in airport, Washington National Airport, located in Arlington, Virginia. All airports offer excellent ground transportation throughout the day with service available between airports and the hotels. For transportation between the airports and the hotels, see below.

Arriving at National

National is a 15-minute taxi ride to downtown Washington and is currently undergoing major reconstruction and renovation. Taxi fare is approximately $8–$14 plus tip. The Washington Flyer provides bus service to and from the Flyer's downtown Washington terminal at 1517 K Street, N.W., with connecting courtesy shuttle-bus service directly to the Sheraton, Shoreham, and Mayflower hotels. The fare, including shuttle-bus service to the hotel, is $7 one way and $12 round trip (cash only). Depending on the time of day, the trip from National to the downtown area takes twenty to thirty minutes. Buses run every half hour on weekdays and every hour on Saturdays, Sundays, and holidays. For complete schedule and fare information, call (703) 685-1400.

Washington's subway system, Metrorail, can also be used between National Airport and the downtown area. National is located directly on Metrorail's Blue Line and Yellow Line, both of which intersect with the Red Line (at Metro Center and at Gallery Place, respectively). The Sheraton and Shoreham hotels are within a block of the Woodley Park-Zoo Station on the Red Line; the Mayflower is next door to the Farragut North Station, also on the Red Line; and the Hay-Adams is two blocks from the Farragut West Station on the Blue/Orange Lines and three blocks from the Farragut North Station on the Red Line. Fares vary, depending on destination, day, and time ($1 to $2.80).

Arriving at Dulles

A national historic landmark, Dulles is located in the Virginia suburbs and has a new International Arrivals Building that speeds immigration and customs clearance for arriving international passengers. It is a 45-minute taxi ride to downtown Washington and the fare is approximately $40–$45. The Washington Flyer also operates shuttle-bus service from Dulles to the Flyer's downtown terminal at 1517 K Street, N.W., with connecting shuttle bus service to the Sheraton, Shoreham, and Mayflower hotels. The fare, including shuttle bus service to the hotel, is $15 one way and $24 round trip (cash only). The trip from Dulles to downtown Washington takes from 45 minutes to one hour. Buses run every half hour weekdays and every hour on Saturdays, Sundays, and holidays. For complete schedule and fare information, call (703) 685-1400.

Arriving at BWI

BWI Airport is also a 45-minute cab ride from Washington, with an approximate taxi fare of $40–$45. The Airport Connection provides bus service from BWI to downtown Washington. Buses leave the airport for the Connection's downtown terminal at 1517 K Street, N.W., every one-and-a-half hours between 7 a.m. and 10 p.m. The one way fare is $13, round trip $23. Courtesy shuttle bus service from the terminal to the Sheraton, Shoreham, and Mayflower hotels is also available. For ground transportation information, call (301) 261-1091. In addition, more than thirty-five trains operate between Washington's Union Station and BWI's rail station in 30-minute intervals ($4.25–$10 one way, $7.75–$17 round trip).

Arriving by Train

Amtrak serves Washington for all routes north, south, west, or east. Special high-speed metroliner service is available every hour from New York to Washington. For further information, call Amtrak's toll free number, (800) 872-6245 and ask for fare order number X24B-925. A cab ride from Union Station to the hotels takes from fifteen to twenty minutes and costs approximately $5 to $6 plus tip. Union Station also has its own Metrorail subway stop on the Red Line. Each of the four hotels is easily accessible by subway.

A Note about Taxicabs in the District

The city of Washington is served by more than 10,000 licensed taxis. While taxis in Virginia and Maryland are metered, fares in the District are charged according to zones, with the cost ranging from $3.10 for a subzone ride to $10.70 for an eight-zone ride. There is a charge of $1.25 extra for each additional passenger in a group. Fares are doubled during periods of snow emergency. During rush-hour (4-6:30 p.m.), an additional $1 per trip surcharge is appended to the fare. Hand baggage, excluding briefcases and parcels of comparable size, is charged at the rate of 50 cents for each piece. Trunks or similar large articles are charged for at the rate of $1.25.

General Information

Group Meetings and Reunions

Societies and groups that have not already made arrangements to hold sessions or other meetings should send their requests for room space as soon as possible to Avery Andrews, chair of the Local Arrangements Committee. Please specify preferred date, inclusive hours, attendance forecast, and any special equipment desired. Dr. Andrew's address is: Department of History, George Washington University, Washington, DC 20520. A duplicate copy should be mailed to Sharon K. Tune, Convention Manager, AHA, 400 A Street, S.E., Washington, D.C. 20003.

Business Meeting

Resolutions for the business meeting signed by twenty-five members of the Association will be accepted until December 15; those received by November 1 will take precedence and will be published in the December Perspectives. Resolutions must be no more than 300 words in length. Resolutions should be sent to the Executive Director at the AHA office, with a copy to the Parliamentarian, Professor Michael Les Benedict, 106 Dulles Hall, Ohio State University, 230 W. 17th Avenue, Columbus, OH 43210.

At its meeting on May 15–16, 1980, the Council adopted the following bylaw pursuant to Article VII, Section 14, of the constitution: There shall be a quorum for the annual meeting of one hundred members in good standing.

STEP Awards Cancelled

After many years of supporting the involvement of foreign students in AHA annual meetings through a grant of the Institute of International Education (IIE) for the Short Term Enrichment Program (STEP), the United States Information Agency has phased out financial support for IIE-STEP due to budgetary constraints. Unfortunately, additional funds are not available and no grants will be made this year.

AHA Sessions

All AHA sessions will be held at the Sheraton and Shoreham hotels. The Book Exhibits will occupy the Sheraton's Exhibit Hall A located on the Exhibition Hall level of the hotel, one floor down from AHA meeting registration. AHA meeting registration desks and meal ticket cashiers will be located in the hotel's convention registration area on the lobby level. The AHA Headquarters/Staff Office will be located in the Vermont Room and the Local Arrangements Committee/Press office in the Kansas Room, both on the Sheraton's lobby level. The Job Register will be located in Exhibit Hall B.

AHA Registration

Advance Registration

Members are urged to preregister at the reduced rate of $40 (nonmembers $50; students and unemployed $18). The preregistration form will be enclosed in the Program mailed to members in early October. Advance registration must be received by December 4.

Registration at the Meeting

The registration desks at the meeting will be open from noon to 7:00 p.m. on December 27; from 8:00 a.m. to 6:00 p.m. on December 28, and from 8:30 a.m. to 4:00 p.m. on December 29. Registration at the meeting will be $55 (non-members $75; students and unemployed, $25).

Admission to all sessions, exhibits, and the Job Register requires a Registration Badge.

Refund Policy

Advance registrants who are unable to attend the convention may request a full refund of their registration fee if a written request is postmarked by/on December 30, 1992. No refunds will be issued for requests postmarked after December 30, 1992.

Book Exhibits

The exhibits will be located in Exhibit Hall A of the Sheraton and will be open December 27 from 3:00 to 7:00 p.m.; December 28 and 29 from 9:00 a.m. to 6:00 p.m., and on December 30 from 9:00 a.m. to 12:00 noon.

Job Register

The Job Register will be located in Exhibit Hall B located on the Exhibition Hall level of the hotel. Hours of operation will be December 27 from 2:00 to 6:00 p.m., December 28 and 29 from 9:00 a.m. to 6:00 p.m., and December 30 from 9:00 a.m. to noon.