Supplement to the 122nd Annual Meeting

Important Details about the 122nd Annual Meeting

Sharon K. Tune, December 2007

General Information

Location of main events: AHA and affiliated societies sessions will be held in the Marriott Wardman Park, Omni Shoreham, and Hilton Washington. The AHA headquarters office will be at the Marriott's lobby level convention registration counter. The Local Arrangements Committee/Press office will be in the Marriott's Room 8228 on the lobby level.

Registration: Meeting registration counters will be located in the Marriott's Marriott Ballroom Salon 3 on the hotel's lobby level and will be open Thursday, January 3, from 12:00–7:00 p.m.; Friday, January 4, from 8:00 a.m.–6:00 p.m.; and Saturday, January 5, from 8:30 a.m.–4:00 p.m. Onsite member registration will be $160 members, $180 nonmembers, $70 student members, $80 student nonmembers, $70 unemployed, and $35 precollegiate teachers. The registration area will be divided alphabetically into several workstations. Individuals who have preregistered should go to preregistration counters in the ballroom to collect badges and other meeting materials. Exhibitors should go to counters marked "Exhibitors." Meeting participants can also pay AHA membership dues and purchase AHA publications at the "Membership" and "Publications" counters. Publications can be examined at the Association's booth 305, located in the Marriott's Exhibit Hall A.

Refund Policy: Advance registrants who are unable to attend the convention may request a refund of their registration fee. A copy of the e-mailed preregistration confirmation should accompany a written request. All refunds are subject to a $10 processing fee. No refunds will be issued for requests postmarked after December 21, 2007.
Exhibit Hall: Exhibits will be located in the Marriott's Exhibit Hall A. It will be open Thursday, January 3, from 3:00–7:00 p.m.; Friday, January 4, from 9:00 a.m.–6:00 p.m.; Saturday, January 5, from 9:00 a.m.–6:00 p.m.; and Sunday, January 6, from 9:00 a.m.–12:00 p.m.

Job Register: The Job Register, located in the Marriott's Exhibit Hall C, will be open Thursday, January 3, from 12:30–6:00 p.m.; Friday, January 4, from 9:00 a.m.–6:00 p.m.; Saturday, January 5, from 9:00 a.m.–6:00 p.m.; and Sunday, January 6, from 9:00 a.m.–12:00 p.m.

Admission to AHA sessions, exhibits, and the Job Register requires an AHA badge.

Messaging System and Internet Access

The AHA will employ an electronic two-way messaging system to allow everyone registered for the meeting to communicate with each other. The system will be accessible via a link on the AHA annual meeting page. Meeting attendees are encouraged to use the Internet services provided in their hotel rooms and other public locations. Extensive information about the availability and price of Internet services, including free Wi-Fi options, is posted on the web site. A limited number of Internet terminals will also be available in the Marriott's Exhibit Hall C (Thursday, January 3, from noon to 8:00 p.m.; Friday, January 4, and Saturday, January 5, from 8:00 a.m. to 8:00 p.m.; and Sunday, January 6, from 8:00 a.m. to noon). The system will be the designated form of communication for those using the Job Register, and interviewers and interviewees can use it to schedule and confirm interviews. AHA staff answering the phones at the meeting will be able to post messages for attendees directly into the system.

Large monitors located in Exhibit Hall C will display the names of persons with messages waiting for them. Additionally, attendees will be able to sign up to receive an SMS/cell phone text message alert when they have a new message. Persons with messages waiting will be able to use any Internet connected computer to log in using a password that will be printed on their badges. More information will be emailed to those who register for the meeting. Instruction sheets will also be available on site.

Meal Ticket Cashier

Tickets for meal events—except those sponsored by organizations that sell their own tickets—will be available from the meal ticket cashiers at the "Meal Ticket Cashier" desk in the Marriott's Marriott Ballroom Salon 3. All payments must be made in U.S. currency. Meal ticket cashiers will have a list of all luncheons and the CWH breakfast, and whether the sponsoring organizations will have tickets available for sale at the annual meeting.

A limited number of tickets for the annual Breakfast Meeting of the AHA Committee on Women Historians will be available through the cashiers on a first come, first served basis. These tickets will be $30. Breakfast tickets prepaid through the meeting preregistration form should also be picked up at the meal ticket cashier's window prior to the event Saturday morning.

Nine luncheons will be held during the annual meeting, four on Friday, January 4 and five on Saturday, January 5. Please see the box on p. 24 and the Program, pages 115 and 167–68, for locations and details on luncheons and speakers.

Affiliated Society Display

The foyer area of the meeting registration counter on the Marriott's lobby level has been reserved from 11:30 a.m. to 2:30 p.m. on Friday, January 4, for affiliated societies to display materials and to meet with members of the profession.

—Sharon K. Tune is the AHA's convention director.