Annual Meeting Job Center

Search Committee Reservations

Job Center reservation forms will be available on October 15, 2017, on this web page. Search committees can reserve free tables or interview rooms.

There are two ways to reserve suites in the AHA’s hotel bloc: through the AHA Job Center and directly through the hotels. Job Center rooms are reserved first-come, first-served in half-day ($100) and full-day ($175) increments from 8 AM to 5 PM. The rooms have a conference table and chairs (no bed will be visible). Prepayment by credit card is required; 20% discount for AHA institutional members.

Alternatively, institutions can reserve suites directly with the hotels in which they would sleep in the bedroom and then use the parlor for interviews. This allows for greater flexibility and time to conduct interviews. More information on these reservations is available on the Hotels and Travel page.

Job Center tables, located in the Marriott Wardman Park, Washington Room 4, are free. They will be in a ballroom, separated by drape.

To help decrease confusion for candidates, we ask that all search committees inform the Job Center of their interview locations.

Note that the reservation forms are only intended for search committees. Job candidates do not have to sign up for the Job Center in advance. Most of the jobs will be advertised in the AHA Career Center during the fall.

If you have any questions please contact Liz Townsend.

2018 Job Center Information

The Job Center provides institutions and candidates with facilities and administrative support for position interviewing during the AHA annual meeting. You must present a 2018 AHA annual meeting badge to participate in the Job Center or visit the Exhibit Hall. More information about the meeting, including registration, housing, and the Program, can be found on the AHA’s website.

Location

Free Job Center interviewing tables will be in the Marriott Wardman Park, Washington Room 4. Job Center interview rooms, available for a fee, will be located in the Marriott Wardman Park. The Information Booth will be at Registration on the lobby level of the Marriott. (Keys for rooms arranged through the Job Center may be picked up at the Information Booth. Do not ask hotel staff for room keys.)

Interviews will also take place in privately arranged suites in various hotels. These locations should be reported to AHA staff so we can provide job candidates with information should they need it. Interview locations will be listed in the AHA's annual meeting app, and will be updated as soon as AHA staff is informed of any changes.

Job Center Hours

Rooms will be available Thursday, January 4, 1:00–5:00 PM; Friday and Saturday, January 5 and 6, 8:00 AM–5:00 PM; and Sunday, January 7, 8:00 AM–12:00 PM. Interview tables and CV collection will be open Thursday, January 4, 12:00–6:00 PM; Friday and Saturday, January 5 and 6, 9:00 AM–6:00 PM; and Sunday, January 7, 9:00 AM–12:00 PM. (Please note: The Career Fair will take place in the Marriott's Marriott Ballroom Salon 2 on Saturday from 1–4 PM. You are welcome to hold informational interviews at a Career Fair table.)

Accessibility

The AHA is committed to providing equal access to all participants. If you need reasonable accommodations, please contact Liz Townsend with your requests by December 15, 2017.

Arranging Interviews

Institutions

After advertising their positions in the AHA Career Center, institutions will contact selected candidates to prearrange interviews at the Job Center.

Institutions must prearrange specific times with interviewees. Please do not simply tell interviewees to contact you at the meeting to set up a time. It is less stressful for all concerned if interview times are set up and confirmed before the annual meeting.

We are no longer collecting CVs. If you have open slots and wish to arrange for interviews onsite, we can list your contact information in the meeting app and on the AHA website and interested candidates can communicate directly with you. We strongly urge that all interview slots be prearranged before the meeting, preferably at least 21 days in advance so candidates have time to arrange for travel.

Candidates

Candidates with prearranged interviews in a room may proceed directly to the specified room at the assigned time. If the prearranged interview is at a table, candidates will need to check in 10 minutes prior to their interview at the Candidate Check-In Booth in the Marriott's Washington Room 4, and wait to be called. If the location is unknown, the Information Booth may have more information.

Candidates and interviewers alike should review the AHA’s Guidelines for the Hiring Process before the annual meeting. It sets out the rights and responsibilities of everyone involved in the job search to ensure fairness and prevent abuses.

Noninterviewing Positions and Late Notices

Noninterviewing job announcements, including contact information, can be listed in the meeting app and on the AHA website. If you wish to post an announcement, e-mail ltownsend@historians.org before the meeting or speak to staff at the annual meeting Information Booth.

Interviews in Non-Job Center Facilities

The association urges all interviewing institutions to use the Job Center facilities for interviews. It recognizes, however, that this is not always possible. When the Job Center facilities are not used, it is the responsibility of the interviewers to ensure a professional environment. The AHA strongly encourages interviewing institutions to ensure:

  1. that the interviewing committee has both genders represented;
  2. that there is proper seating for job candidates and all interviewers. No one should be seated on a bed. It is the institution’s responsibility to contact the hotel in advance of the meeting to arrange for extra seating; it is the AHA’s responsibility to notify hotels that institutions will request banquet chairs and that they should be provided gratis; and
  3. that candidates and the Job Center staff are advised where the interviews will be held.

The AHA will list all known interview locations in the meeting app. Please fill out the form or contact staff to help all candidates find their interview locations. If you won’t know the specific location until you arrive at the annual meeting, make sure to notify staff at the annual meeting Information Booth as soon as possible after your arrival or e-mail ltownsend@historians.org. (The AHA accepts no responsibility for the misuse of this information by candidates.)

See also the AHA’s hiring guidelines; job advertising policy; statement on spousal hiring; and resources for job candidates and search committees.