Annual Meeting Job Center

Job Center General Information

The American Historical Association’s annual meeting Job Center provides institutions and candidates with facilities and administrative support for position interviewing during the AHA annual meeting.

You must register for the annual meeting in order to participate in the Job Center, the Career Fair, and the Exhibit Hall. Information about registration and housing will be posted on the annual meeting web pages in early fall. Registration begins in mid-September.

Location

The Job Center, the interviewing tables, and Job Center interview rooms will be in one or more of the meeting hotels or convention center.

Job Center Hours

Normally, the Job Center will operate 12:00–6:00 PM on the Thursday the meeting opens for prearranged interviews only. On Friday and Saturday, it will be open 9:00 AM–6:00 PM, and on Sunday, 9:00 AM–12:00 PM.

Reserving Space at the Job Center

Reservation forms will be available on this web page in mid-October. Interviewing institutions who wish to reserve space through the Job Center should complete the room or table reservation forms. Depending on demand, some requests may be placed on a waiting list for release after the initial deadline of November 15. Job Center rooms and tables are reserved on a first-come/first-served basis.

Room Reservations

Rooms are reserved on a first-come, first-served basis in half-day increments from 8:00 a.m. to 12:00 p.m. and 1:00 to 5:00 p.m. for a fee. Institutions reserving a full day need not vacate the room during the lunch hour. Job Center rooms have a conference table and chairs, and will not include a bed.

Prepayment is required. Rooms can be cancelled until December 15, and no refunds will be given after that date. There will be a fee assessed for refunds.

If you wish the Job Center staff to collect CVs for you online, please indicate this on the room reservation form and attach a copy of the job description(s). If you are holding only prearranged interviews, you do not have to send a complete job description. However, please list the field and specialization so the position can be identified.

Keys for rooms may be picked up at the Job Center Information Booth. Do not ask hotel staff for room keys.

Table Reservations

Institutions may reserve tables at no cost for each day of the Job Center. Due to space considerations, the initial reservation could be limited, and additional tables may be assigned after the deadline if space is still available. If you wish the Job Center staff to collect CVs for you online, please indicate this on the table reservation form and attach a copy of the job description(s). If you are holding only prearranged interviews, you do not have to send a complete job description. However, please list the field and specialization so the position can be identified.

Noninterviewing Positions and Late Notices

Noninterviewing job announcements sent in by a specified date will be included in the Job Center handout. Bulletin boards will also be available for posting late-breaking notices on the site. Bring two copies of each late-breaking job notice to the Job Center information table for posting.

Arranging Interviews

Institutions

Prearranged Interviews. After advertising their positions in the AHA Career Center, most institutions will contact selected candidates to prearrange interviews at the Job Center. Search committees that schedule conference interviews beforehand should provide ample notice to applicants. Ideally, applicants should be notified of a conference interview more than 21 days in advance to allow them to take advantage of less expensive air fares and preregistration rates.

Institutions must prearrange specific times with interviewees. Please do not simply tell interviewees to contact you at the meeting to set up a time. It is less stressful for all concerned if interview times are set up and confirmed before the annual meeting.

Candidates

Prearranged Interviews. Candidates with prearranged interviews in a room may proceed directly to the specified room at the assigned time. If the prearranged interview is at a table, candidates will need to sign in at the Candidate Check-In Booth at the Job Center about 10 minutes before their prearranged time. If the location is unknown, the Job Center Information Booth may have more information.

Interview Locations

Interview locations will be listed in the AHA's annual meeting app. Information will be updated in the app as soon as AHA staff is informed of any changes.

Bulletin boards near the Job Center Information Booth will display information about late-breaking jobs. Please note: These billboards are intended for AHA Job Center information only. Any other material posted to the billboards will be removed.

Interviews in Non-Job Center Facilities

The association urges all interviewing institutions to use the Job Center facilities for all interviews. It recognizes, however, that this is not always possible. When the Job Center facilities are not used, it is the responsibility of the interviewers to ensure a professional environment.

The AHA will assist these institutions by including position details in the Job Center handout, listing locations in the annual meeting app, and providing candidates with information given to the Job Center staff. Please fill out the form or contact staff to help all candidates find their interview locations. If you won’t know the specific location until you arrive at the annual meeting, make sure to notify staff at the Job Center Information Booth as soon as possible after your arrival. (The AHA accepts no responsibility for the misuse of this information by candidates.)

Privately Arranged Suite Information

If it is necessary for an institution to conduct interviews in a regular hotel room, the AHA strongly encourages interviewing institutions to ensure:

  1. that the interviewing committee has both genders represented;
  2. that there is proper seating for job candidates and all interviewers. No one should be seated on a bed. It is the institution’s responsibility to contact the hotel in advance of the meeting to arrange for extra seating; it is the AHA’s responsibility to notify hotels that institutions will request banquet chairs and that they should be provided gratis; and
  3. that candidates and the Job Center staff are advised where the interviews will be held.

See also the AHA’s hiring guidelines; job advertising policy; statement on spousal hiring; and resources for job candidates and search committees.