Press Policy for the AHA Annual Meeting
Note: If you are looking for past AHA press releases, please visit this page.
Representatives of local or national newspapers (including local student newspapers); reporters for wire services; TV and radio reporters, producers, and crews; and representatives of news-oriented web sites are eligible for gratis press registration. When signing in, members of the press should present an official press badge, a business card with their name and title and the name of their employer, or an original copy of a masthead with their name on it. Freelance journalists are welcome, but should provide a letter from an assignment editor or evidence that they have written two recent articles on a related topic.
Policy for Filming or Recording Sessions
The AHA does not allow audio or video recording of sessions or events without advance written permission from each participant on a session or event. Permission must be obtained prior to recording, not after the fact. Some panels may have elected, in advance, to not be recorded. These panelists and chairs should not be approached. Contact firstname.lastname@example.org for a list of sessions that may not be approached for permission to record.
For other sessions, journalists will need to obtain written approval from panel members using wording as in the “Permission to Record Session,” below. Obtaining permission on site is strongly discouraged, and we recommend journalists obtain permission prior to the meeting. Written permission, which could consist of copies of e-mails agreeing to recording, must be submitted to the AHA headquarters at email@example.com before the annual meeting.
AHA staff cannot release room numbers, hotel information, and/or cell phone numbers for participants in the meeting or officers of the American Historical Association. Journalists should therefore leave ample time to contact participants before the meeting.
Official meetings of the Association are open to attendance by the press. Normally, advance, written permission is required to record these events. Press should contact the executive director in writing (e-mail is acceptable) prior to the start of the annual meeting (Thursday, 12 noon). Onsite requests will be considered in a case-by-case basis.
In order to encourage open debate and allow members to speak as freely as possible, the AHA does not permit audio and/or video recording of its Business Meeting.
The AHA reserves the right to revoke registration of anyone who records sessions without appropriate permissions.
Approved by AHA Council June 2008, and amended June 2009 and October 2013.
It is the policy of the American Historical Association that your presentation cannot be filmed or disseminated without your permission. If you are amenable to having your presentation recorded (audio and/or video), we ask that you indicate your approval in writing. This agreement does not address your intellectual property rights to the materials presented in any way, but it does grant the individual or organization recording the event a perpetual, irrevocable, royalty-free right to record and distribute your presentation in electronic or other media formats. The requesting organization bears responsibility to obtain your approval and to provide confirmation in writing to the AHA headquarters.
Sound and Electric
Journalists requiring electrical access, lighting, or use of the sound system are responsible for their own audio-visual costs and must order directly from the in-house vendor. Vendors may require a credit card to secure the order.
The AHA does not order microphones for all sessions. Journalists may not be able to patch in to house sound in certain meeting rooms. Journalists should not plug equipment into electrical outlets without the venue’s permission. There is often a fee for electrical access. Journalists with further questions should contact the venue directly.